Data You Give Us Directly
Search Queries
A name or case number entered in a search box is sent directly to the outside company operating that tool. The provider processes the query and supplies its results. We do not retain or record those search terms on our systems.
Messages and Contact Submissions
An email or contact submission may be kept long enough to answer and maintain the exchange. We do not voluntarily disclose the message outside our organization, though a valid legal duty may require disclosure.
Data We Gather Automatically
Normal server and analytics logs can collect technical details when a page loads:
- Page-view dates and times
- IP address
- Browser type and version
- Device and operating-system details
- Pages viewed and time spent
- Referring website, when available
Cookies and Analytics
Cookies are small files saved on a device. They and analytics services help produce combined traffic measures, such as popular pages and exit points. A browser can reject or remove cookies, although blocking them may change how some site functions behave.
What We Do With This Data
- Delivering and maintaining the website
- Routing a query to the selected search partner
- Measuring which reference pages are useful
- Finding performance or security problems
- Presenting advertising that may reflect user interests
No Court-Record Data on File
No database of Pocahontas County dockets or personal case information is hosted, compiled, sold, or maintained here. The site publishes directions to the Circuit Clerk, Magistrate Clerk, West Virginia courts, WVPASS, and the Magistrate Case Record Search. Visitor information is not assembled into consumer reports or third-party profiles, and this site is not a consumer reporting agency under the Fair Credit Reporting Act.
Third-Party Search Partners
Independent companies operate the search boxes. Their privacy policies, retention periods, and disclosure terms govern information submitted through those tools. Review the selected provider's policy before entering a query because we do not control its practices.
Links to Other Websites
Links may lead to the Pocahontas County clerks, West Virginia court portals, legal resources, or commercial services. Once a visitor follows an external link, that destination's privacy terms apply. Those terms should be read before personal details are supplied.
Advertising providers may use their own technology to measure activity across websites and select ads. Such tracking is controlled by the provider.
Who Might See Your Data
Personal data is not sold. It may be disclosed only to categories needed to operate the site or meet legal duties:
- Search providers processing a submitted query
- Analytics vendors measuring use and performance
- Advertising networks serving ads
- Government or law-enforcement bodies acting under valid legal process
How We Protect Your Data
Reasonable technical and organizational safeguards are used for collected data. No internet system can promise complete security, so loss, misuse, or unauthorized access cannot be ruled out.
Users Under 18
The website is intended for adults, and information from a person under 18 is not knowingly collected. If such information is identified, a request may be made for its deletion.
Your Data Rights
Applicable law may provide rights concerning personal data. A visitor may ask to:
- Receive a copy of personal information held here
- Correct inaccurate personal information
- Request deletion where the law allows it
- Object to or opt out of processing where a right applies
West Virginia Code § 29B-1-4 is the state's public-record provision and includes a privacy-related exemption; it does not by itself create a general consumer-data request right. Pocahontas County court-file access is governed chiefly by West Virginia Trial Court Rules 10.03, 10.04, and 15A, including limits on access and electronic-record redaction.
Updates to This Policy
This policy may be revised as practices or legal duties change. A revised version becomes available on this page with its current effective date.
Effective date: September 7, 2026